Master Facilitator Guide - Innovation Day Run-of-Show

The whole-day playbook. It covers the shared beats - door check, the joint opener on the 5 Ways, the split into two rooms, build, showcase, close - and hands off to each session’s own run sheet at the split. Each 2-hour slot is self-contained; the day runs the slot twice (AM and PM, identical) with a reset window in between.

Opening line (memorise it): “AI doesn’t change the standards - it changes how fast we hit them. Same destination, faster road. Here are the five rules of the road.”

How the day is shaped

        ┌──────────────── ONE SLOT (2 hours, run twice) ────────────────┐
Door →   Joint opener (10 min, both rooms together: the 5 Ways)
            │
            ▼  SPLIT
   ┌──────────────────┐        ┌────────────────────┐
   │  Build a Skill   │        │  Spec-First Build  │   ← parallel, separate rooms
   │  (non-technical) │        │  (full product team)│
   └──────────────────┘        └────────────────────┘
            │                            │
            ▼  build → demos/showcase → close (in-room)

Two sessions, two rooms, one shared opener. Everyone hears the 5 Ways together, then walks to their room.
AM and PM are identical. Same agenda, same materials, fresh participants. A reset window between them re-stocks and reboots.
Each room owns its detail. This guide stops at the room door and hands off:
- Build a Skill → build-a-skill/facilitator-guide.md
- Spec-First Build → spec-first-build/facilitator-guide.md

Roster needs (per slot)

Each slot - AM and PM - needs its own staffed roster. Don’t assume AM staff carry into PM; confirm both.

Role	Count	Owns
Room lead	2 (one per room)	Runs their room, presents, keeps time, runs the showcase
Floating tech-helper	1 (covers both rooms)	Unblocks installs, AI-tool sign-in, the no-login fallback, Wi-Fi snags
Registration owner	1	Door check, name list, session counts, hands out materials, late arrivals

Minimum to run a slot: 4 people. If you must run lean, the floating tech-helper is the first shared resource - but never drop a room lead, and never run the door unstaffed during arrivals.

Names - fill before the day:

Slot	Build a Skill lead	Spec-First lead	Floating tech-helper	Registration owner
AM	TBC	TBC	TBC	TBC
PM	TBC	TBC	TBC	TBC

Room / AV / Wi-Fi checklist (per room, per slot)

Walk both rooms before the first door opens.

Adapted pre-event timeline

When	Who	Action
T-2 weeks	Organiser	Lock the seven open decisions (see `README.md`): dates, AM/PM times, rooms (incl. Madrid), sign-up tool, no-login fallback, facilitator names
T-2 weeks	Tech-helper	Vet the no-login fallback AI tool - approved for synthetic data, works on venue Wi-Fi
T-1 week	Organiser	Open sign-up; capture session choice + AI-tool readiness
T-1 week	Room leads	Read your own session run sheet end-to-end; dry-run your opener
T-3 days	Organiser	Print materials (see master checklist below); confirm head-count per session
T-1 day	All	Walk both rooms; run the AV + Wi-Fi checklist; test the fallback tool on-site
T-1 day	Spec-First lead	Verify the repo runs and the OpenAPI contract opens cleanly on the demo laptop
Slot − 30 min	Registration owner	Door check setup: name list, session signage, materials at seats
Slot − 10 min	Room leads	Timer up, 5 Ways projected, opener slide loaded

Run-of-show (one slot)

Time	Beat	Who	What happens
−0:30	Door check	Registration owner	Greet, tick the list, point people to their room, hand out materials, seat fallback-tool folks near the tech-helper
0:00	Joint opener	One room lead (both rooms together)	10 min, everyone in one space: the premise + the 5 Ways (`ways-of-working.md`). Hand out the take-away card
0:10	Split to rooms	All	Walk participants to their room. From here, each room follows its own run sheet
0:10	Build a Skill	BaS lead	→ `build-a-skill/facilitator-guide.md`
0:10	Spec-First Build	SF lead	→ `spec-first-build/facilitator-guide.md`
~1:40	Demos / showcase	Room leads	In-room: each session showcases what people built (Skills shared / feature demoed)
~1:55	Close	Room leads	One thing learned, where the artifact lives, group photo
2:00	End	-	Clear, then reset

The 10-minute opener is the only shared beat. Keep it tight - it’s the same spine for both rooms, so a mixed-confidence audience and a senior team start on identical footing. Don’t over-run it; the rooms need their full build time.

Reset window (between AM and PM)

Re-stock both rooms: printed cards, take-away cards, sample data, pens
Reboot / reset demo laptops; reset the repo to a clean state (Spec-First)
Clear whiteboards / flip charts; re-project the 5 Ways
Tech-helper re-tests Wi-Fi and the no-login fallback tool
Registration owner resets the name list for the PM cohort

Materials master-checklist

Top-level, shared materials are here; session-specific materials live in each room’s own run sheet - don’t duplicate them.

Item	Where it’s defined	Notes
The 5 Ways (projected + take-away card)	`ways-of-working.md` · card: `assets/ways-of-working-card.md`	Both rooms; one card per person
Opener slide	This guide	Premise + the 5 imperatives
No-login fallback AI tool	`README.md` open decisions	Vet first; for anyone without their own tool
Spare laptops	This guide	2–3, AI tool pre-installed
Build a Skill materials	`build-a-skill/facilitator-guide.md`	SKILL template (`build-a-skill/SKILL-template.md`) + sample data
Spec-First Build materials	`spec-first-build/facilitator-guide.md`	Repo, OpenAPI contract, ADR/PRD/test/UX templates

The five ways of working anchor the day: ways-of-working.md. Day index: README.md.

Source: docs/innovation-day/facilitator-guide.md